Under the direct supervision of the Business Administrator & Treasurer, the Administrative & HR Secretary is responsible for providing administrative and human resources support functions to ensure effective and efficient internal processes within a School Board Office setting. Exercises administrative and office support services including answering phone, greeting visitors, incoming and outgoing mail, purchasing, shipping and distribution. Provide Human Resources support including but not limited to; data entry for payroll processing, on-boarding of new employees, personnel file maintenance and tracking of leave credits. Performs other related duties as required.

QUALIFICATIONS:

• Post-Secondary education in a related field and/or a combination of relevant training and a minimum of three (3) years’ work experience in the administrative field.
• Good working knowledge of common payroll functions/practices and related legislation (ESA).
• Excellent interpersonal, tact and communication skills (both verbal & written).
• Proficient in maintaining all filing systems and databases for ease of use.
• Knowledge and work experience in purchasing, receiving, distribution and inventory control.
• Proven time management, organization, and ability to work in a team environment or alone.
• Ability to maintain a high degree of accuracy in work to ensure data integrity.
• Ability to maintain a high degree of confidentiality and discretion concerning financial & human resources information.
• Proficient in effectively organizing meetings, preparing required resources/briefing packages for all stakeholders and recording/transcribing meeting minutes.
• Computer literate including effective working knowledge of Microsoft Office 365 Software; Excel, Word, PowerPoint, Publisher, Outlook & MS Teams.
• Extensive experience in working with various administrative office equipment; Multi-Function Photocopier/Printer, Paper Shredder, Video conferencing/Phone Systems, Postage Meters, and a variety of computer peripherals.
• Possess a valid driver’s license – Class G or G2

SALARY:               

• $43,091.00 – $54,352.00 Annually.

DURATION:               

• Permanent Position, upon successful completion of probationary period.